- Encouraging nomination of international and/or national NGO co-chairs. Setting a minimum timeframe for production of agendas (in an inclusive manner), for minutes, and uploading these to the portal. Ensuring the Operational Data portal pages of sectors (ODPhttps://data.unhcr.org/en/situations/ukraine/location/10781) are up to date, with latest minutes, assessments, and other documents, and that the meeting calendars are accurate. RELEVANT ISCG OUTPUTS • The ISCG’s output is a strengthened coordination, complementary to and in support of the Government, balancing emergency, and solutions. For that and based on the information available (shared with or by coordinators) and reported (I.e., Activity Info), the ISCG will prepare products reflecting the work and achievements of sectors, WGs and networks, accessible to the relevant stakeholders including but not limited to national and local authorities, donors, private sector, academia, and other stakeholders. Key products and responses may include: - Quarterly 5W reports, common operational datasets, and maps. Situational analysis and needs overviews Inter-Agency Operational Update Inter-Agency Newsletter Summaries on total funding received by agency under the RRP Poland Chapter Winterization planning Contingencies Preparedness Planning mapping Design, monitoring and reporting on the Refugee Response Plan for Poland Ad-hoc and specific interagency mapping exercises (e.g. collective sites response mapping) REPORTING LINES • • • The ISCG reports to the UNHCR Representative of the UNHCR Poland Country Office, who in turn reports to the Regional Refugee Coordinator and associated regional coordination fora. The ISCG should regularly consult with the humanitarian leadership. Chairs of the Sectors, WGs and Networks will keep their sector members and their own organizations informed of ISCG activities in a transparent manner, especially where ISCG activities imply resource or time commitments from these organizations. REVIEW AND AMENDMENT The Terms of Reference should be reviewed or amended on an annual basis or as needed, based on recommendations from the majority of sectors and WGs/network coordinators three sectors, two WGs one network or as requested by the Refugee Coordinator. 4|P a g e