A person 14 years old or older whose place of residence is not officially registered submits
documents for the first issuing of a passport to the territorial body of the SMS, or the person’s
authorized actor submits them in the place of de facto residence of the person in Ukraine.
A document in the case of a lost/stolen/change of a passport that was initially issued with data
recorded in the Register is submitted to any territorial body of the SMS, including by an
authorized actor.
A person sentenced to jail or in a closed hospital submits documents via the administration in the
place of that person’s location to the territorial division of the SMS.
IDPs submit documents to the territorial body/division of the SMS, or their authorized actor
submits them in the place of residence documented by the IDP’s certificate of registration.
A homeless person submits documents to the territorial body/division of the SMS, or the
homeless person’s authorized actor submits the documents at the place of future registration of
the homeless person’s place of residence.
Activities of the officers of the SMS receiving documents for processing or change of
passport
24. When an officer of the SMS has identified, while reviewing the submitted documents, that
some are missing, or that documents are provided that do not correspond to the standards, the
territorial body/division/actor informs the applicant that the documents are rejected. On request,
such rejection can be provided in writing.
The applicant has the right to re-submit the documents if the circumstances that determined the
rejection no longer obtain.
25. If the documents correspond to the necessary requirements established in this procedure, the
officers of the SMS use the Register and electronic signature to produce the application for a
passport.
26. After the application is produced, the officer of the SMS prints it and provides it to the
applicant for examination.
27. The applicant certifies the correctness of the information by signing.
28. After the application has been examined by the applicant it is examined by the officer and
signed by the officer of the SMS.
29. The officer of the SMS scans the documents submitted by the applicant together with the
application using the Register’s equipment.
Submission of documents for passport and their processing
35. The Applicant provides the following documents for issuing of a passport:
1) birth certificate or document certifying the fact of birth issued by another state (hereinafter –
birth certificate);
2) originals of documents certifying the citizenship and identifying the person(s) of one or both
parents who, on the date of the applicant’s birth, were citizens of Ukraine (in order to certify that
the applicant has Ukrainian citizenship).
If these documents are missing, or if one or both parents, on the date of the applicant’s birth,
was/were citizen(s) of another state, or had no citizenship, or if the person obtained Ukrainian
citizenship on the territory of Ukraine, then the certificate of registration of the person as a
citizen of Ukraine is provided;
3) passport of a citizen for travel abroad (for people returning for permanent residence to
Ukraine from permanent residence abroad);
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