C. Establishing an expert body for co-ordinating efforts for solving problems Roma face in relation to access to personal documents Based on the conclusions and recommendations of the expert seminar held in Kyiv in 2015,2 the SMS and the Department of State Registration and Notary of the Ministry of Justice of Ukraine should create an expert body consisting of representatives of all the relevant stakeholders at the central and regional level, Roma representatives and civil society, legal experts, the Office of the Ukrainian Parliamentary Commissioner for Human Rights and representatives of the relevant international organizations. This expert body should be tasked with: - providing the relevant authorities with guidelines for conducting the assessment of the needs of Roma without personal documents, mapping the scope of the problem, and analysing the international and national legal framework applicable in the area of access to personal documents for Roma in Ukraine; - developing specific proposals for legislative changes based on the results of the activity described above; - developing specific guidance to unify existing administrative practices, such as manuals, guidelines and instructions for resolving cases when standard evidence is not available; - developing and implementing a training curriculum for civil servants (particularly civil servants from the SMS and the Department of State Registration and Notary) and judges dealing with applications for personal identification and civil registration documents; - raising awareness about the importance of effective procedures for resolving each individual case related to access to personal documents; - guiding the information, outreach and awareness-raising campaigns for Roma without personal documents in Ukraine; - facilitating communication, co-ordination and co-operation among different stakeholders coming from the central, regional and local level as well as civil society, the Roma community and international organizations; - consulting the relevant authorities in cases when standard evidence for obtaining internal passports and birth registration is not available; - setting up a mechanism for the collection of disaggregated data on Roma without personal documents in Ukraine; and 2 “Summary Report – Access to Identification and Civil Registration Documents by Roma in Ukraine” (hereinafter: 2015 Expert Seminar Report), OSCE/ODIHR, 21 December 2015, available in English and Ukrainian, <http://www.osce.org/odihr/211996>. 12